🧾 Invoices
Snap an invoice. We read every line
Upload a photo and the AI pulls each line item, matches it to your catalog, and flags any price that moved since last time.
- ✓Snap a photo, AI reads every line
- ✓You approve every price change before it updates
- ✓Original invoice photo saved and easy to search
Connects to Food Cost, Sourcing and Payments
A photo, not a data entry shift
Take a photo of the invoice and the AI reads every line: item, quantity, unit, price. It matches each line to your catalog so the same case of tomatoes is recognised as the same item next month, even when the vendor writes it differently. What used to be an evening of typing becomes something you do standing at the delivery door.
You approve every price change
Nothing updates your food costs behind your back. When a price has moved since the last invoice, Smooth Ops flags it and shows you the old price next to the new one. You approve it, and only then does it flow through to the dishes that use it. That approval step is deliberate: an OCR mistake that silently repriced your whole menu would be far worse than a few seconds of checking.
The invoice photo stays searchable
Every original photo is kept and searchable, so when a vendor disputes a charge or you need to check what you actually paid in March, you are not digging through a shoebox or a shared drive. This is the part owners tend to underrate until the first time a vendor bills them twice for the same delivery.
Invoices, answered
How accurate is the AI at reading invoices?+
Accurate enough to save the typing, not accurate enough to trust blind, which is why every price change goes to you for approval before it updates anything. Handwritten invoices and faded thermal paper are the hardest cases. You can correct any line, and corrections teach the catalog matching for next time.
Does scanning an invoice automatically cost my menu?+
It updates ingredient prices, which flows through to any dish already built with those ingredients. It does not build the recipes for you. Costing a menu item is still a deliberate step where you say what goes into a dish and how much, and that lives in the Food Cost module.
What happens with vendors who email PDFs instead of paper?+
Upload the PDF the same way you upload a photo. The reading step is the same.
Can my team upload invoices, or only me?+
Anyone on your team can upload. Approving price changes is the step you can keep to yourself, so a delivery gets logged the moment it arrives without handing over control of your costs.
Try Invoices free
Start with Invoices today and add the rest when you're ready.
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