Square integration
The Square integration for your restaurant back office
Connect Smooth Ops to Square and your sales, cash, and inventory import automatically. Your Square reports feed cash reconciliation, and your real sales history powers food cost and menu price decisions, all in one back-office app built by restaurant operators. Try it for 30 days free, no credit card.
What syncs from Square
Three things flow in from Square on their own, no exports and no retyping. If you are evaluating food cost software for Square restaurants, this is the data layer everything else builds on.
Sales
Your Square sales import automatically, so Smooth Ops always knows what actually sold, item by item.
Cash
Square reports feed the Cash module, so every drawer, safe drop, and deposit is checked against the report.
Inventory
Inventory imports from Square, then Smooth Ops adds par levels, shelf counts, and per-vendor reorder lists.
Square reports feed cash reconciliation
The Cash module imports your Square reports and checks the drawer, the safe, and the bank against each other, per location. Every shift and deposit is reconciled against what Square says you collected, and anything that is off gets one clear action next to it. Nothing is left unbanked without you knowing.
For the nightly routine this replaces, see the Cash module.
Model a price change against real Square sales
Thinking about raising the burger from $15 to $16? Smooth Ops lets you model that change against last month's real Square sales, so you see what the new price would have earned with the volume you actually did, not a guess. It turns a menu pricing debate into a two-minute check.
Want to see it with your own menu? Start now: 30 days free, no credit card.
Setup: up and running in a week
- 1Day 1: connect Square, snap your latest supplier invoices, and import the menu.
- 2Day 3: every dish is costed, with ingredient prices pulled from your real invoices.
- 3Day 7: price alerts are running, cash reconciliation is live, and your weekly numbers are on one screen.
QuickBooks P&L import: the companion integration
Square tells Smooth Ops what you sold. QuickBooks tells it what everything else costs. Smooth Ops imports your P&L from QuickBooks so overhead lands on top of food cost and you see true profit per dish, tied back to the books. Together the two integrations close the loop from register to recipe to P&L. The QuickBooks integration page walks through the overhead math with a worked example.
Square integration FAQ
What does the Smooth Ops Square integration sync?+
Sales, cash, and inventory import from Square automatically. Your Square reports feed the Cash module for drawer-to-bank reconciliation, and your Square sales history powers menu price modeling in the Food Cost module.
Do I need to change anything about my Square setup?+
No. Smooth Ops sits alongside Square and imports your reports. Nothing about how you ring up sales changes, and your team keeps using the register exactly as before.
Does Smooth Ops replace Square inventory counts?+
Smooth Ops imports inventory from Square and adds shelf counts, par levels, and per-vendor reorder lists on top. You count by shelf area on your phone and the app builds the order list.
Does Smooth Ops also connect to QuickBooks?+
Yes. Smooth Ops imports your P&L from QuickBooks so overhead and true profit per dish tie back to the books, not just food cost.
How long does setup take?+
The typical timeline is up and running in a week. Day 1 you snap invoices and import the menu, day 3 every dish is costed, day 7 price alerts are running.
Connect Square in minutes
One back-office app with modules. Start with one module at $25 a month per location and add more later.
30 days free, no credit card